Call for Expression of Interest for External Audit Services

In a bid to ensure sustainable achievement of our mission, Mbale Network of Young People Living with HIV is seeking the provision of the statutory external audit services for the year 2023 from a reputable firm.

Duties and Responsibilities of the Auditor

The external auditor shall be required to perform risk based audits, compliance audits and performance based audits.

Roles, duties and responsibilities shall include the following:

1.     Conducting independent audits of MNYPA’S operations in line with International Standards on Auditing and International Financial Reporting Standard

2.     Expressing an opinion on whether the financial statements are prepared, in all material respects, in accordance with the applicable financial reporting standards and frameworks, whether MNYPA has maintained proper books of accounts, and whether the accompanying financial statements give a true and fair view of the financial position and performance of the organization

3.     Reviewing and evaluating MNYPA’S internal control system and advising Management and the Board on adequacy/effectiveness of the system and proposals for its improvements

4.     Assessing utilization of resources for effectiveness, efficiency and economy as well as identification of opportunities for improvement.

5.     Ensuring the organization adheres to corporate governance requirements and legislation that govern the organization.

6.     General review of implementation of programs to ascertain whether they are consistent with program objective as set in program designs

7.     Providing any other value-addition services as approved by the Finance Committee

Required Profile of the Audit Firm

Bidding firms will be required to meet the following criteria:

1.     Be registered with the Institute of Certified Public Accountants of Uganda (ICPAU) and must hold a current Practicing Certificate

2.     Have at least two partners of good standing with ICPAU. Further, the firm and its partners should not have been subject to any disciplinary action by ICPAU or other related professional bodies

3.     Should demonstrate that it has the capacity, capability and experience required to undertake the audit within required time lines

4.     The firm should demonstrate adequate experience in Non-Governmental Organizations.

Request for Proposal Submission

Firms meeting the above criteria are requested to submit their proposals to info@mnypa.org before December 30^th 2023 at 11:59PM as follows:

Technical Proposal containing:

·        Confirmation of the firm’s understanding of the Terms of Reference (TORs) and its capacity and capability to deliver on the TORs;

·        The methodology, work-plan and timelines for undertaking and completing the assignment, and the deliverables;

·        Appropriate references to demonstrate the experience specified in the TOR;

·        The CVs of key staff proposed to carry out the assignment

Financial Proposal indicating the proposed fees for a regular audit and any incidental expenses.

Other Requirements

·        Proof of registration with ICPAU and copies of Partners’ Practicing Certificates;

·        Confirmation that neither the firm, nor any of its partners or key staff, has e not faced any disciplinary action by ICPAU or other professional bodies;

·        Confirmation that the firm and/or its partners and key staff are not aware of any conflict of interest which may exist with respect to MNYPA.

·        Details of at least three (3) prior audit assignments, including the co ntact details of the references

·        A list of clients for which the firm has performed similar assignments

·        A schedule outlining tentative dates for completion of the audit process

Evaluation of Proposals

Submitted proposals will be evaluated by MNYPA’S Finance Committee and will take into account inter-alia, the following evaluation criteria:

1.     The audit firm is independent and has no conflict of interest with regard to any other work performed by the firm for MNYPA.

2.     The firm adheres to the instructions in this call.

3.     The firm’s qualifications, experience, size and location.

4.     The firm’s past experience and performance on comparable external audit engagement